Adult Campout Responsibilies

You will be responsible for operating an Activity Station. 

Activities vary from campout to campout. The campout chair or Cubmaster will coordinate with you directly

The Wake Up Bugle call used in Scouting in Reveille. https://www.youtube.com/watch?v=8r5Ieh0OuQY

Reveille will be listed on the Campout schedule, play it loud at that time. 

This can be played on a Bugle, or Cell Phone.  

When played on a cell phone, the Cell phone can be handed to a Cub Scout to move around the campsite while Reveille is playing on repeat. 

This is the most important position of responsibility.

The Caffeinator is responsible for making coffee for all adults on each morning of the Campout.  

The pack has a percolator, filters and coffee in the Pack Equipment. It will be brought to camp by the Quartermaster team. 

Aim to familiarize yourself with the equipment beforehand. Coffee must be served!

The Fire Marshall is responsible for ensuring a safe campfire is available as needed throughout the weekend. 

1. Check a Burn Ban Map to see whether a burn ban is in effect for the duration of the campout. 

2. Ensure sufficient Wood is available for the campfire. 

3. Ensure any Campfire is in compliant with the Scouting America Guidelines for Campfire Safety

Scouting America Guidelines for Campfire Safety

Environmental conditions

• Leaders should understand the local campfire regulations or requirements.

• Beware of current fire conditions, especially if it has been dry and windy. Check for any active burn ban.

• Consider wind direction and projected size of fire before starting.

Maintain your campsite

• Use an established campfire ring, if available, and keep your campfire size appropriate.

• Be sure your fire is a minimum of 15 feet from tents, shrubs, trees or other flammable objects. Always check for low-hanging branches above the fire.

• Store matches, lighters, and items used as fire starters in a secure waterproof box or bag outside of your tent. In bear country store away from your campsite.

Additives and Fire Extinguishing

• Additives to the fire are prohibited. This includes chemicals, accelerants, color-changers, and other flame-enhancing products like Magical Flames™.

• Avoid cooking over a fire where chemicals or additives have been previously used.

• Always extinguish campfires properly. Ensure campfires are completely cold-out. Do a test on cooled ash for any sign of heat before you consider the fire extinguished.

Emergency Response

• Never leave a campfire unattended. Prepare a unit fireguard, and practice it.

• Always have a shovel/rake and water or other extinguishing materials handy.

• Be prepared to respond to burns or someone on fire with “Stop, drop, and roll.”

The Grubmaster is responsible for making sure all participants in the Campout are fed.

The goal here is to provide quality tasty food. If additional budget is needed to do that please let the campout chair know. We are not trying to do this as cheaply as possible. 

Create a shopping list and purchase food from Sam's Club / Costco / HEB etc. as needed.  Expenses can be reimbursed within a few days by emailing receipts to 

treasurer@pack1402.org.

The Food Budget is about $15 / Head. 

Define the Menu / Recipes to be cooked for the below list of meals 

(Other Adults will be assigned to do the actual cooking)

• Friday Dinner

• Sat Breakfast

• Sat Lunch

• Sat Dinner

• Sat Smores / Hot Chocolate

• Sun Breakfast

• Trail Mix 

• Emergency Jelly Sandwich

• Drinks

You may use recipes that have been used in the past, or select new recipes. 

Recipes that have been used in the past are available here: Pack 1402 Recipes

Available cooking equipment includes a flat top grill, and a 2 burner stove.  A full list of available equipment is available here: Pack 1402 Equipment

A separate team (Quartermaster) is responsible for equipment transportation. 

Coordinate to transport food to Campsite. The pack has 2 large coolers if needed. 

Instruct the kitchen volunteers on the 3 Bucket Method for washing up (They need to do this as part of kitchen duty)

The Historian is responsible for recording the Pack Campout experience. This can take a number of forms, and there is a lot of different ways to approach this that will be successful., 

One approach that works well is

• Take photos throughout the campout and upload them to the Pack BAND App

• Encourage other parents to take photos throughout the campout and upload them to the Pack BAND App

• Select the best photos and use a free online slide show tool to generate a slide show / movie of the experience.

The final output gets shared with parents, played at the Pack Blue & Gold Celebration, and used for Recruitment. 

The Medical Forms responsibility involves making sure a current medical form is kept on hand for each campout participant 

The Pack Medical Forms folder will be made available by the Pack Committee. Please contact the Committee Chair to obtain the folder

In the 2 weeks leading up to the campout, please perform the following

• Review the medical forms on hand from prior campouts (I have them)

• Securely dispose of medical forms over 12 months old

• Email Campout Participants for outstanding medical forms

• Alert the Campout Chair, Cubmaster & Grubmaster if any medical form lists food allergies 

• Bringing the medical forms folder to Campout. 

The Campout Quartermaster is making sure all Pack equipment is available at the campout, and returned to storage clean and in good repair. 

The responsibilities of the Campout Quartermaster are as follows

• Obtain access to the Pack Storage Unit from the Pack Quartermaster

• Verify All Pack Campout Equipment is available and in good repair

• Replenish any consumables (email receipts to treasurer@pack1402.org for reimbursement)

• Transport Equipment to the Campsite

• Transport Equipment from the Campsite

• Clean all equipment (Parents should be doing this at the Campout, and if done correctly this effort should be minimal)

• Repair any Damaged Equipment

• Return Equipment to the Storage Unit